Case Study
PVA Tepla America LLC
How PVA Tepla America replaced Excel spreadsheets with an integrated payroll system, cutting processing time to under an hour.
The Challenge
The company relied on Excel spreadsheets to track employee hours and PTO, creating a cumbersome and error-prone payroll process.
The Solution
Symply replaced the manual spreadsheet workflow with an integrated time tracking and payroll platform with dedicated support.
Results
Payroll processing reduced from hours to under 1 hour
First year without mailing physical W-2s
Eliminated manual Excel-based hour and PTO tracking
“Symply's extra support has been extremely helpful”
Kin Ljungstrom
HR Manager, PVA Tepla America LLC
About PVA Tepla America LLC
PVA Tepla America LLC is a manufacturing company with 20 to 50 employees, specializing in advanced industrial equipment. As a subsidiary of a global manufacturer, maintaining accuracy and compliance in payroll was critical, yet their internal processes had not kept pace with the company's needs.
The Challenge
PVA Tepla's payroll workflow was built around Excel spreadsheets. Employee hours, PTO balances, and payroll calculations were all managed manually in spreadsheet files. This approach was not only time-consuming but prone to human error. Each pay period required extensive data entry and cross-referencing, and distributing W-2 forms at year-end meant printing and mailing physical documents to every employee.
The Symply Solution
Symply implemented an integrated payroll platform that replaced the spreadsheet-based workflow entirely. Employee hours and PTO were now tracked digitally, feeding directly into payroll calculations without manual intervention. The system also enabled electronic W-2 distribution, eliminating the need for physical mailings. Throughout the transition, Symply provided hands-on support to ensure the team felt confident with the new system.
The Results
The transformation was substantial. Payroll processing, which had previously taken hours of manual work each pay period, was reduced to under one hour. For the first time in the company's history, W-2 forms were distributed electronically rather than mailed, saving time and postage costs while giving employees faster access to their tax documents. The dedicated support from Symply's team ensured a smooth transition and ongoing confidence in the system.